To Press
----------------------------------- ---------------------
Delete one character to the left BACKSPACE
Delete one word to the left CTRL+BACKSPACE
Delete one character to the right DELETE
Delete one word to the right CTRL+DELETE
Cut selected object CTRL+X
Copy selected object CTRL+C
Paste cut or copied object CTRL+V
Undo the last action CTRL+Z
Keys to Move Around in Text
To Move Press
------------------------------------------ ------------------------
One character to the left LEFT ARROW
One character to the right RIGHT ARROW
One line up UP ARROW
One line down DOWN ARROW
One word to the left CTRL+LEFT ARROW
One word to the right CTRL+RIGHT ARROW
To the end of a line END
To the beginning of a line HOME
Up one paragraph CTRL+UP ARROW
Down one paragraph CTRL+DOWN ARROW
To the end of a text box CTRL+END
To the beginning of a text box CTRL+HOME
To the next title or body text placeholder CTRL+ENTER
To repeat the last Find action SHIFT+F4
Keys to Work in an Outline
To Press
----------------------------------- -------------------------------
Promote a paragraph ALT+SHIFT+LEFT ARROW
Demote a paragraph ALT+SHIFT+RIGHT ARROW
Move selected paragraphs up ALT+SHIFT+UP ARROW
Move selected paragraphs down ALT+SHIFT+DOWN ARROW
Show heading level 1 ALT+SHIFT+1
Expand text below a heading ALT+SHIFT+PLUS
Collapse text below a heading ALT+SHIFT+MINUS
Show all text or headings ALT+SHIFT+A
Turn character formatting on or off SLASH (/) on the numeric keypad
TIP: You can use the same keys in Slide view as you do in Outline view to promote and demote paragraphs and to move selected paragraphs up and down.
Keys to Select Text and Objects
To Select Press
------------------------------ ---------------------------
One character to the right SHIFT+RIGHT ARROW
One character to the left SHIFT+LEFT ARROW
To the end of a word CTRL+SHIFT+RIGHT ARROW
To the beginning of a word CTRL+SHIFT+LEFT ARROW
One line up SHIFT+UP ARROW
One line down SHIFT+DOWN ARROW
An object TAB or SHIFT+TAB until the
object you want is selected
All objects (Slide view) CTRL+A
All slides (Slide Sorter view) CTRL+A
All text (Outline view) CTRL+A
Keys to Work in Windows and Dialog Boxes
To (in Windows) Press
------------------------------------------ ------------------------------
Switch to the next program ALT+TAB
Switch to the previous program ALT+SHIFT+TAB
Show the Windows Start menu CTRL+ESC
Close the active presentation window CTRL+W
Restore the active presentation
window CTRL+F5
Switch to the next presentation window CTRL+F6
Switch to the previous presentation window CTRL+SHIFT+F6
Carry out the Move command
(Presentation icon menu, menu bar) CTRL+F7
Carry out the Size command
(Presentation icon menu, menu bar) CTRL+F8
Minimize the presentation window CTRL+F9
Maximize the presentation window CTRL+F10
Select a folder in the Open or
Save As dialog box (File menu) ALT+0 to select the folder
list; then the arrow keys
to select a folder
Select a toolbar button in the Open
or Save As dialog box (File menu) ALT+number (1 for the leftmost
button, 2 for the next, and so
on)
Update the files visible in the Open
or Save As dialog box (File menu) F5
To (in Dialog Boxes) Press
------------------------------------------- ------------------------------
Switch to the next tab in a dialog box CTRL+TAB or CTRL+PAGE DOWN
Switch to the previous tab in a dialog box CTRL+SHIFT+TAB or CTRL+PAGE UP
Move to the next option or option group The TAB key
Move to the previous option or option group SHIFT+TAB
Move between options in a selected
drop-down list box or between some
options in a group of options The arrow keys
Perform the action assigned to the selected
button; select or clear the check box The SPACEBAR
Move to an option in a selected
drop-down list box The first letter of
the option name
Select an option, or select or clear
a check box ALT+the letter underlined
in the option name
Open a selected drop-down list box ALT+DOWN ARROW
Close a selected drop-down list box ESC
Perform the action assigned to a
default button in a dialog box ENTER
Cancel a command and close a dialog box ESC
In a Text Box
To Press
--------------------------------------------- ----------------------
Move to the beginning of the entry HOME
Move to the end of the entry END
Move one character to the left or right The LEFT ARROW or
RIGHT ARROW key
Move one word to the left or right CTRL+LEFT ARROW or
CTRL+RIGHT ARROW
Select from the insertion point to
the beginning of the entry SHIFT+HOME
Select from the insertion point to
the end of the entry SHIFT+END
Select or deselect one character to the left SHIFT+LEFT ARROW
Select or deselect one character to the right SHIFT+RIGHT ARROW
Select or deselect one word to the left CTRL+SHIFT+LEFT ARROW
Select or deselect one word to the right CTRL+SHIFT+RIGHT ARROW
Keys to Work with Menus
You can choose any menu command by using the keyboard. Just press ALT followed by the letter underlined in the menu name, and then press the letter underlined in the command name. For example to switch to black-and-white view, press ALT+V, and then press B. To Press
--------------------------------------------- -------------------------
Display a shortcut menu that shows a list of
commands relevant to the selected object SHIFT+F10
Display the program Control menu ALT+SPACEBAR
Select the next or previous menu command DOWN ARROW or UP ARROW
Select the menu to the left or right LEFT ARROW or RIGHT ARROW
Switch between a submenu and its main menu LEFT ARROW or RIGHT ARROW
Keys to Work with Toolbars
To Press
-------------------------------------- -------------------------
Make the menu bar active F10
Select the next or previous toolbar CTRL+TAB or CTRL+SHIFT+TAB
Select the next or previous button
or menu on the active toolbar TAB or SHIFT+TAB
Open the selected menu ENTER
Perform the action assigned to the
selected button ENTER
Enter text in the selected text box ENTER
Select an option in a drop-down list
box or in a drop-down menu on a button Arrow keys to move through the
options, then ENTER to select
the option
Slide Show Controls
You can use the following shortcuts while running your Slide Show. To Press
------------------------------------------- --------------------------
Advance to the next slide N, ENTER, or the SPACEBAR
Return to the previous slide P or BACKSPACE
Go to slide
Display a black screen, or return
to the slide show from a black screen B
Display a white screen, or return
to the slide show from a white screen W
Stop or restart an automatic Slide Show S
End a slide show ESC
Erase on-screen annotations E
Go to next hidden slide H
Set new timings while rehearsing T
Use original timings while rehearsing O
Use mouse-click to advance while rehearsing M
Return to the first slide Both mouse buttons
for 2 seconds
Change the pointer to a pen CTRL+P
Change the pen to a pointer CTRL+A
Hide the pointer and button temporarily CTRL+H
Hide the pointer and button always CTRL+L
Display the shortcut menu SHIFT+F10 (or right-click)
TIP: You can press F1 during a slide show to see a list of controls.
Back to the top
Keys to Use the Office Assistant
To perform most of the following, the Assistant must be active. To Press
----------------------------------- -------------------------------------
Make the Assistant balloon active ALT+F6; repeat until the
balloon is active
Select a Help topic from the topics
the Assistant displays ALT+number (ALT+1 is the first topic,
ALT+2 is the second, and so on)
See more Help topics ALT+DOWN ARROW
See previous Help topics ALT+UP ARROW
Close an Assistant message ESC
Get Help from the Assistant F1
Display the next tip ALT+N
Display the previous tip ALT+B
Close a tip ESC
Show the Assistant in a wizard, or
turn off Help with the wizard TAB to select the Office Assistant
button, then SPACEBAR to show the
Assistant or turn of Help with the
Wizard
